There’s a funny saying: “if you need to get something done, give it to the busy person”. It seems counter-intuitive, however, it’s true. So how do they do it? How does one person accomplish so much without running out of steam? Well, I’ll tell you, properly action itemized agendas! It’s all about organizing what’s a priority and what’s off the radar. Download my agenda below for a template.

Starting the Day

Before you get going, start your day with a handwritten agenda with clearly stated action items based on priority. Yes, I did just suggest you actually put pen to paper and not fingers to keys. Writing out your schedule will help you visualize, quantify, and prioritize your engagements. Plus being able to cross something off with pen or pencil just hits different. After you write your schedule, look to see if there are any items that can be combined.

Then prioritize. Look for those “holy crap this needs to get done right this second” tasks and put them at the top. You’ll want to start your day with the urgent ones to ensure they are completed. Also, by putting those tasks first, you face them head-on when you have the most energy (after consuming a bucket of coffee of course)

Before you get going, start your day with a handwritten agenda with clearly stated action items based on priority. Yes, I did just suggest you actually put pen to paper and not fingers to keys. Writing out your schedule will help you visualize, quantify, and prioritize your engagements. Plus being able to cross something off with pen or pencil just hits different. After you write your schedule, look to see if there are any items that can be combined or accomplished in tandem. Then prioritize. Look for those “holy crap this needs to get done right this second” tasks and put them at the top. You’ll want to start your day with the urgent ones to ensure they are completed. Also, by putting those tasks first, you face them head-on when you have the most energy (after consuming a bucket of coffee of course)

Midday Motivation

Once you feel that midday slow down, focus on less important tasks. This will allow your brain to take a break while still being productive. After your energy resurges, dive into those face to face meetings. At this point you’ll be warmed up, the important tasks are complete, and you can focus on the people in front of you.

End of Day Cool Down

At the end of the day take note of what you accomplished. You’ll want to do this digitally so it doesn’t get lost as easily. Additionally, you can use a “CTRL F” function to look at specific dates. By ending the day visualizing what you accomplished you inevitably end on a high note. Lastly, do something you enjoy before bed. Even if you’re a work-a-holic (guilty as charged) you should take at least 30 minutes, reading a book, watching a funny or informational video, or whatever puts a smile on your face and eases your reset. Going to bed with no break will most likely leave you staring at the wall thinking about what needs to be done.

Word of Advice

Even if you don’t take the time to prioritize and organize, at least right out (or type out) your tasks. Keep your agenda organized. Don’t catch yourself missing deadlines or worse losing clients because you couldn’t keep the pace. And, finally, really take the time to prioritize. I’ve found that when I get big tasks out of the way I feel more encouraged to cross more items off my list. g

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